Administrative Assistance / Receptionist (Legal)

Summit Recruitment & Search was established in 2009 to address the recruitment, mass recruitment, executive search, outsourcing and training needs of companies based in Kenya or wanting to enter the Kenyan, East African, South African and African market. We have a leading proven track record in our field in South Africa, Uganda, Ethiopia, Tanzania, Rw…

Administrative Assistance / Receptionist (Legal)

The successful candidate will perform routine Administration Assistant and Reception duties including assisting the Office Administrator with routine and non-routine office administration roles as delegated by the Office Administrator from time to time, receiving visitors, manning the switchboard, receiving and recording receipt of correspondences and legal documents in accordance with the prescribed guidelines.

Key Responsibilities

• Manage the front desk, welcome visitors and clients, direct them to the appropriate personnel, and ensure the reception area remains clean and presentable.

• Handle incoming and outgoing calls, respond to telephone and walk-in enquiries, and maintain an accurate record of calls and relevant contact details.

• Receive, record, sort, and distribute incoming mail, correspondence, legal documents, and messages while maintaining records of outgoing correspondence and dispatched cheques.

• Manage the firm’s main email account by responding to routine enquiries and forwarding emails to the relevant departments or personnel.

• Provide administrative support, including filing, data entry, word processing, document preparation, and records management.