Executive Assistant To The Managing Director

Summit HR & Marketing Consulting team brings more years of combined experience in human resources consulting, strategy and management. Our consultants become an integral part of your management team, providing hands-on assistance with a variety of human resource concerns.

Executive Assistant To The Managing Director

SalaryKES 50,000 per month

Job Purpose

• Summit Human Resource & Marketing Group Ltd is seeking a highly organised, professional and proactive Executive Assistant to provide comprehensive administrative, coordination and executive support to the Managing Director.

• The successful candidate will act as a key link between the Managing Director, clients, employees, business partners and other stakeholders, ensuring that daily activities, appointments, communication and follow-ups are efficiently managed.

Key Responsibilities

Executive Support

• Manage the Managing Director\’s daily calendar, appointments and meetings.

• Schedule and coordinate internal and external meetings.

• Prepare meeting agendas, documents and presentations.

• Take meeting minutes and follow up on agreed action points.

• Remind the Managing Director of important deadlines, meetings and commitments.

• Assist with planning business trips, events and appointments.

Communication & Correspondence

• Handle emails, telephone calls, WhatsApp messages and other correspondence professionally.

• Draft letters, emails, reports, proposals and other business documents.

• Receive and respond to routine enquiries on behalf of the Managing Director.

• Ensure important communication is escalated promptly.

• Maintain professional communication with clients and business partners.

Business Development Support

• Assist the Managing Director with client follow-ups and business development activities.

• Research prospective clients, companies and business opportunities.

• Maintain a database of clients, prospects and business contacts.

• Follow up on proposals, quotations and pending client matters.

• Assist in preparing company profiles, presentations and proposals.

Administration

• Maintain organised physical and electronic records.

• Prepare and maintain reports and administrative documents.

• Coordinate office activities and administrative requirements.

• Monitor pending tasks and ensure timely follow-up.