Executive Assistant

SALIX has a global footprint, with headquarters and sales offices in Cincinnati, Ohio, and service facilities in Kenya and India. We have worked with over 2,500 of the fastest growing and most successful businesses in our region, including all local Fortune 500 companies, and many regional leaders, such as Cincinnati Children’s Hospital and The Columbus Dispatch.

Executive Assistant

Job Description

Executive Information and Administrative Management

• Triage the executive’s inbox, clearing routine and notification emails; banking, HR/payroll, system alerts, SaaS notifications, so only items genuinely needing attention get through.

• Progressively take on more direct filtering and filing as familiarity with the business builds.

• Filter routine communications and escalate only critical matters.

• Categorize emails by urgency, significance, and required action.

Manage Calendar scheduling and coordination

• Assist with travel planning and document preparations

• Support Process documentation and SOP management

• Create structured daily executive briefings highlighting decisions, risks, opportunities, and priorities.

• The goal is to provide clarity and actionable insight rather than forwarding individual emails.

Freight and Logistics Monitoring

• Monitor shipment, freight schedule, and customs activity across all carriers and brokers.

• Track and flag exceptions, delays, or documentation issues as they arise.

• Coordinate directly with suppliers, freight partners, and internal teams to help resolve flagged issues.

Data Entry & Research Projects

• Own data entry and record-update projects in NetSuite and other business systems, starting with an HTS code and duty rate update project.

• Conduct ad hoc research projects as they arise.

The Ideal Candidate

• Highly proactive and solutions-oriented

• Exceptionally organized and detail-focused

• Able to work independently with minimal supervision

• A strong communicator with excellent business writing skills

• Comfortable handling sensitive and confidential information

• Analytical, resourceful, and commercially aware

• Calm under pressure and capable of managing competing priorities

• Relentless in follow-through and accountability