Logistics Officer

TERMS OF REFERENCE (TOR)

Hiring of Logistics Officer October 8 th 2026

• Background

Ngali Holdings “The Company” is an investment company located at Kimihurura, Kigali, Rwanda. The organization seeks to recruit a competent and experienced Logistics Officer to lead and oversee Company’s logistics operation.

• Position Title

3.Reporting Line
Job Details

DepartmentPeople and Culture

Job TitleLogistics Officer

Supervisor
HR & Admin Manager

Job Purpose

To manage and coordinate the company’s logistics operations, including procurement, transportation, inventory management, and distribution of materials and equipment, ensuring timely, cost-effective, and compliant support for mining operations.
Primary Responsibilities

• Coordinate procurement and delivery of materials, supplies, and equipment.

• Manage transportation of goods and materials to and from mining sites.

• Monitor inventory levels and maintain accurate stock records.

• Ensure timely distribution of materials and supplies to operational units.

• Liaise with suppliers, transporters, and service providers.

• Track deliveries and confirm receipt of goods.

• Ensure compliance with procurement and logistics policies.

• Prepare logistics and inventory reports for management.

• Organize storage of equipment and materials in warehouses or depots.

• Monitor and control logistics costs and optimize resource utilization.

• Support planning for operational needs and resource allocation.

• Maintain accurate records of issued and received items.

• Conduct regular stock counts and reconcile discrepancies.

• Ensure safe handling, storage, and transport of hazardous materials.

• Support emergency logistics needs for operations or field projects.

• Assist in supplier evaluation and selection processes.

• Coordinate with finance on invoices, payments, and procurement documentation.

• Maintain updated logistics policies, procedures, and SOPs.

• Support compliance audits and inspections related to logistics.

• Recommend improvements to logistics processes and operational efficiency.

• Use SAP Business One for inventory management, including receipts, issues, transfers, adjustments, reconciliation, and reporting

• Maintain and regularly update the Company Asset Register.