Project Admin Assistant

The Church of Jesus Christ of Latter-day Saints is a worldwide faith of over 16 million members centered on the belief that everyone on earth is a son or daughter of a loving God1 and that His Son, Jesus Christ, saved the world from sin and death. Jesus Christ invites all of God’s children to come unto, follow, and become more like Him.

Project Admin Assistant

Job Description

• This position helps provide and maintain facilities which give Church members places where they can worship, teach, learn, pray together, make and renew covenants, and receive sacred ordinances. Each Church facility that is built and/or maintained should 1) Provide a spiritual setting for members to worship and 2) Present an image of reverence and dignity in the community. This position assists the Facilities Manager (FM) to ensure timely maintenance to facilities using established processes and standards of maintenance, repair, and replacement and administrative support to a facilities management workgroup. This is a senior-level support, individual contributor role.

Responsibilities

• Typical responsibilities include but are not limited to:

• Leading lower level employees through training, mentorship and/or day to day direction.

• Proactively anticipating future needs and making recommendations.

• Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met.

• Assisting with budget preparation and control activities including monitoring project or department/area budgets.

• Performing research, analyzing information, and making recommendations based on findings.

• Compiling complex data/information from a variety of sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.

• Taking meeting minutes and managing meeting documentation.

• Using computer apps and software to schedule meetings and appointments and maintain calendars – usually for multiple leaders.

• Managing email in-box(es) of assigned leader(s) to agreed level.

• Making travel arrangements.

• Presenting at meetings.

• Supporting office resiliency operations and response (emergency response).