Accounting Officer

• Job Title:   Accounting Officer

• Job Location:  Lusaka

• Company Name:  People In Need

• Start date: Negotiable

• Application Close: 30th October 2026

PositionAccounting Officer

LocationLusaka

DepartmentOperations

Line ManagerFinance Manager

Validityfrom October 19, 2026

People in Need (www.peopleinneed.net) works in Zambia since 2017 delivering lifesaving and development assistance to vulnerable people in the sectors of nutrition, livelihoods, WASH, environment and good governance. We are part of Alliance 2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. Lear more here: www.alliance2015.org

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Position Summary

The Accounting Officer (AO) supports daily financial operations by managing cash and banking transactions, processing payments, maintaining accurate financial records, and assisting with payroll administration. The role helps ensure compliance with internal controls and financial procedures through cash management, account reconciliations, financial verification, and timely follow-up on outstanding advances.

Responsibilities

Cash Management & Money Requests

• Acts as cashier of the Lusaka main cash boxes, including processing and settling advance requests for Lusaka staff while ensuring proper cash control and accountability

• Ensures sufficient cash and bank balances; performs weekly and quarterly cash counts and archives them in ELO

• Archives all relevant supporting documents in ELO

Payments & Banking Operations

• Initiates payments as Bank Clerk/Payer

• Posts and reconciles bank statements

• Manages C-grate account, reconciles C-grate statements

• Conducts bank withdrawals and manages bank administration changes

• Monitors staff open advances and follows up with staff where required, oversees quarterly closing of open advances

• Monitors balances of Country Programme (CP) bank accounts, initiates transfers and requests transfers from HQ as required

Payroll & Remuneration

• Prepares monthly payroll; verifies inputs, oversees statutory and CareCoop deductions and approvals; generates and files pay slips

• Posts payroll to the NAVISION (NAV) accounting system and reconciles related accounts

• Coordinates salary allocations in NAV; liaises with HR on contracts, changes, and staff movements

Open entries controls

• Checks open entries in NAVI for vendor cards

• Actively works on identifying and settling problematic open entries

Financial Recording & Reporting

• Supervises and verifies bill/invoice correctness (dates, amounts, suppliers, clarity, descriptions, signatures)

• Posts invoices to NAV

• Works and cooperates with HQ accountant on corrections according to comments from NAV reports and participates in process of financial quarterly and end year closing (accounting processes) at the CP level)

Tax & Statutory Compliance

• Supports in preparation and processing of local taxes, income tax, pensions, and withholding taxes (all offices), NGO annual returns

• Registers all international staff on all pension and tax online platform

Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)

• Carry out the duties in accordance with the PIN Code of Conduct and Key policies

• Participate in training and awareness raising (CoC and KP, Safeguarding…)

• Support the implementation of Safeguarding measures.

• Create and maintain a fulfilling and protective environment.

Other

• Reviews Admin/Finance manual periodically and suggests improvements

• Participates in all relevant trainings

• Actively participates in all relevant operation team meetings

• Carries out any other tasks assigned by the line manager

Requirements