Stores & Materials Controller

Gap Recruitment Services Limited is a leading recruitment firm in Kenya where International and local companies find just the right fit talent.

Stores & Materials Controller

Why this role exists

A concrete products plant stops when cement, aggregates, steel, admixtures or spares run out, and it bleeds money when stock is issued without control or supplier bills are signed for goods that never arrived. This person is the plant’s gatekeeper for materials: nothing comes in, goes out, or gets paid for without their records being right. Your job is to keep production supplied, keep stock accurate, and make sure the company pays only for what it actually received.

What you are expected to achieve:

Control the issue of materials on site

• Approve and issue materials against valid requisitions tied to production orders or maintenance jobs.

• Process every approval and issue in the computer system on the same day, so the system balance matches physical stock.

What Success looks like: no unapproved or undocumented issues; zero unexplained variances on monthly cycle counts beyond an agreed tolerance (e.g. under 1% of stock value).

Receive goods and protect the company from paying for what it did not get;

• Receive all deliveries on site: check quantity, quality, specification and delivery note against the LPO.

• Confirm goods received (GRN) in the system and sign supplier bills only after verification.

• Reject and report short, damaged or off-spec deliveries immediately.

Success looks like: every supplier bill matched to an LPO and GRN (three-way match); no payment disputes or double billing traced to stores; GRNs posted within 24 hours of delivery.

Manage minimum order quantity (MOQ) and reorder levels

• Set and maintain minimum stock, reorder points and MOQ for key items (cement, aggregates, steel/BRC, admixtures, moulds, spares, PPE, fuel and consumables).

• Flag items approaching reorder level before they run out.

What Success looks like: zero production stoppages caused by a stock-out of a planned item; no excess stock beyond agreed levels; slow-moving and obsolete items reported monthly.

Plan weekly stock replenishment

• Each week, compare stock on hand with the production plan and open orders, and submit a replenishment plan to Procurement.

• Hold a short weekly planning meeting with Production and Procurement.

What Success looks likeweekly replenishment plan issued on time every week; at least 95% of planned materials available on the day production needs them.

Follow up with Procurement and suppliers

• Track every open order, chase delayed deliveries and escalate early with clear information on production impact.