HR Assistant

Avenue Hospital was founded in 1995 for the purpose of managing the outpatient department at the Hospital, and to extend medical services to corporate clientele through an innovative concept of Managed Healthcare.

HR Assistant

Job Objective / Purpose

Provide efficient administrative and operational support to the hospital’s HR function by coordinating recruitment administration and onboarding, maintaining accurate HR records and staff files, supporting payroll, attendance and training documentation, and ensuring confidentiality and compliance with HR processes.

Key Responsibilities

Recruitment, Onboarding & Employee Lifecycle

• Recruitment support: support the recruitment process, including reference checks and recruitment documentation.

• Onboarding & probation: ensure new staff go through the full onboarding cycle and probation reviews, with all required documentation completed and filed in staff files.

• Staff exits: in liaison with HROs, ensure all staff exits are correctly and timely executed, including clearance documentation, handover requirements, file updates and HRMIS updates.

HR Records & Documentation Control

• Filing system: maintain an efficient physical and electronic HR filing system that supports retrieval, audit readiness and confidentiality, ensuring all staff information is captured and up to date in staff files.

• HRMIS administration: in liaison with HROs, register new and locum staff in the HRMIS, ensuring timely and accurate entry and update of required fields.

• Confidentiality: maintain confidentiality at all times in the handling of staff information and HR records.

Training Coordination & Records

• Training logistics: support coordination of staff training activities, including the training calendar, event planning and venues.