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The Independent Policing Oversight Authority (IPOA) was established through an Act of Parliament published in November 2011 to provide for civilian oversight over the work of the police in Kenya. The inaugural Board was sworn into office in June 2012. Vision: A robust civilian accountability mechanism that promotes public trust and confidence in the National Police Service. Mission: To conduct impartial and independent investigations, inspections, audits and monitoring of the National Police Service to prevent impunity and enhance professionalism in the interest of the public

Senior Office Administrator

Job Purpose

• This cadre is responsible for providing secretarial services in an effective and efficient manner throughout the Authority.

Key Responsibilities/ Duties / Tasks

• An officer at this grade will undertake the following duties and responsibilities:

• Implementing policies, strategies, guidelines, plans, standards and procedures that impact on Office Administration Services;

• Managing correspondences;

• Developing and maintaining the filing system in the respective office of deployment;

• Organizing meetings and preparing necessary materials for the meeting;

• Scheduling appointments and meetings;

• Making travel arrangements;

• Managing general administration of the office;

• Providing office protocol;

• Answering and directing phone calls;

• Maintaining and updating records in the respective office of deployment;

• Developing reports in respective office of deployment;

• Coaching, mentoring and supervising staff under their purview.

Knowledge, Experience and qualifications required

For appointment to this grade, an officer must have the following qualifications:

• Cumulative service period of six (6) years, three (3) of which must have been at the grade of Office Administrator I, IPOA 8 or in a comparable and relevant position;

• Bachelor’s Degree in Secretarial Studies or Business and Office Management or equivalent qualifications from a recognized Institution; OR

• Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;

• Secretarial management course lasting not less than four (4) weeks from a recognized Institution;

• Membership to a relevant professional body where applicable

• Proficiency in computer applications; and

• Shown merit and ability as reflected in work performance and results.

Senior Information Management Officer

Job Purpose

• This cadre is responsible for maintaining records in the Authority and development of systems to facilitate harnessing, storage, and sharing of knowledge and information to achieve Authority’s goals and objectives

Key Responsibilities/ Duties / Tasks

An officer at this grade will undertake the following duties and responsibilities:

• Implementing policies, strategies, guidelines, plans, standards and procedures that impact on records and knowledge management while ensuring compliance to applicable laws;

• Implementing knowledge management systems and practices in order to support the mandate of the Authority;

• Implementing all systems and procedures associated with the Authority’s knowledge hub;

• Establishing knowledge flows between people and systems for business continuity;

• Mapping, capturing, sharing and having store knowledge in the organizations;

• Implementing knowledge management awareness programmes in the Authority

• Developing reports in knowledge management division;

• Implementing risk mitigation measures; and

• Coaching, mentoring and supervising staff under their purview.

Knowledge, Experience and qualifications required

For appointment to this grade, an officer must have the following qualifications:

• Cumulative service period of six (6) years, three (3) of which must have been at the grade of Information Management Officer at IPOA 8 or a comparable and relevant position;

• Bachelor’s Degree in any of the following disciplines: – Information Science;

• Records Management, Library Science, Archives and Records

• Management or equivalent qualification from a recognized institution;

• Membership to a relevant professional body where applicable;

• Proficiency in Computer Applications; and

• Shown merit and ability as reflected in work performance and results.

Legal Officer II

Job Purpose

• Responsible for provision of guidance and legal opinions to the Authority and spearheading representation of the Authority in all legal, civil and criminal court proceedings.

Key Responsibilities/ Duties / Tasks

• Supporting the implementation of policies, strategies, guidelines, plans, standards and procedures pertaining to Legal Services;

• Representing the Authority in all civil and criminal court proceedings and Alternative Dispute Resolution Mechanisms;

• Collecting and collating data on legal issues pertinent to the operations of IPOA in collaboration with the division of research;

• Supporting the preparation and drafting of contracts, leases, Memoranda of Understanding, formal agreements and other legal instruments;

• Participating in outreach programs to strengthen IPOA’s governance and improve the quality of service delivery by conducting legal aid clinics on constitutional matters;

• Liaising with the department of preventive services to assist in the conduct of audits of processes and actions of the National Police Service to ensure compliance with applicable legal and human rights standards;