Assistant Manager, Facilities

I&M Bank is a wholly owned subsidiary of I&M Holdings Limited, a publicly quoted company at the Nairobi Securities Exchange (NSE). The bank possesses a rich heritage in banking.

Assistant Manager, Facilities

Job Description

The role holder will

• Support effective management, maintenance, and optimization of the Bank’s Capital Buildings by coordinating facilities management operations and workplace services to ensure safe, efficient, compliant, and well-maintained facilities.

• Support the delivery of maintenance, refurbishment, and capital improvement projects, while ensuring compliance with statutory, health and safety, fire safety, environmental, and internal governance requirements.

• Support strategic space planning and workplace enhancement initiatives through the assessment of accommodation requirements, optimization of space utilization, and preparation of reports to inform operational and business decisions.

• Collaborate with internal and external stakeholders in delivering facilities management services and projects that protect the Bank’s assets, enhance employee experience, and support business continuity and organizational growth.

Roles & Responsibilities

• Facilities Management & Workplace Enhancement; Manage facilities operations across the Bank’s capital buildings, including maintenance programmes, workplace enhancement initiatives, asset performance monitoring, and capital improvements. Prepare and maintain technical reports, records, and documentation to support operational efficiency and informed decision-making.

• Space Planning & Workplace Optimization; Prepare space utilization, occupancy, and planning reports to support workplace optimization, accommodation requirements, and strategic growth initiatives.

• Architectural Planning & Design Support; Support the preparation and review of architectural designs, construction documentation, technical specifications, and layout plans to ensure compliance with Bank standards, statutory requirements, and operational needs.

• Projects, Consultants & Contractor Coordination; Coordinate consultants, contractors, and service providers to ensure effective delivery of maintenance, refurbishment, and capital building projects.

• Building Services Commissioning; Coordinate and verify the commissioning and performance of building systems, including HVAC, electrical, plumbing, ICT, CCTV, access control, fire detection, alarms, and related services.

• Construction Supervision & Quality Assurance; Conduct site inspections, monitor workmanship, manage snagging processes, and verify compliance with approved designs, specifications, quality standards, and statutory requirements.

• Contract Administration & Cost Management; Review BoQs, valuations, payment applications, variation orders, and cost appraisals, and provide technical recommendations to support contract administration and cost control.

• Compliance & Risk Management; Ensure compliance with health and safety, fire, environmental, building, and internal governance requirements across the capital buildings portfolio.