Administrative Assistant

AA Kenya is the oldest and largest automobile association in Kenya with over 100,000 members and branch offices in all major towns countrywide. Internationally we are affiliated with the Fédération Internationale de l’Automobile (FIA) which represents over 100 million motorists worldwide.

Administrative Assistant

Job Purpose

• To provide proactive executive and administrative support to the Director, Business and Channels, ensuring routine coordination, communication, reporting and follow-up are handled efficiently. The role protects the Director’s time and enables focus on revenue growth, strategic partnerships, branch expansion and business strategy.

Key Responsibilities

Calendar & Communications

• Manage and prioritize the Director’s calendar, meetings and appointments.

• Filter routine correspondence and draft routine emails, memos and communications.

• Track commitments, deadlines and follow-ups requiring the Director’s attention.

• Handle confidential information with discretion.

Regional & Operational Support

• Coordinate routine communication with Regional Managers, Branch Teams and Head Office functions.

• Track branch and regional action points and follow up on outstanding matters.

• Support branch visits, travel arrangements and executive logistics.

• Escalate matters requiring the Director’s attention promptly.

Reporting & Data

• Maintain regional and branch performance dashboards and trackers.

• Support preparation of presentations, performance summaries and business updates.

• Ensure reports and data are accurate, timely and properly filed.

Meetings & Events

• Coordinate meetings, workshops, retreats and departmental events.

• Prepare agendas and meeting materials and capture key decisions and action points.