Management Secretary

LUAPULA WATER SUPPLY AND SANITATION COMPANY LIMITED

ABOUT THE COMPANY

Luapula Water Supply and Sanitation Company Limited (LpWSC) is a Commercial Water Utility Company which was incorporated under the Companies Act (Cap 388 of the Laws of Zambia) as a limited liability company (by shares) in December 2008. LpWSC was specifically established to provide water supply and sanitation services to all the people in all the Areas of Luapula Province (Urban and Rural areas). Operations of the Company begun in 2009 and the Company is currently operating in Six (6) out of the Twelve (12) districts of the province, namely: Mansa, Samfya, Kawambwa, Mwense, Nchelenge and Chienge districts.

LpWSC now seeks to recruit high profile, self-motivated, innovative, honest, committed, adequately and appropriately experienced, dynamic, and skilled individuals to fill the following vacant positions.

MANAGEMENT SECRETARY (G5) – 1 POSITION

Job Purpose

To provide efficient and effective administrative and secretarial support services to Management, ensuring smooth office operations, effective communication, excellent document management and filing, scheduling of activities, events and meetings, and coordination of activities in line with organizational standards.

Main Duties and Responsibilities (Principal Accountabilities)

• Event Scheduling: Manage and prioritize executives’ calendars, diaries, schedule meetings, and coordinate appointments, and various itineraries

• Communication: Handle and prioritize all incoming and outgoing written correspondences, including emails, phone calls, blogs and posts.

• Document Preparation: Prepare, format and edit various documents, reports, letters, Memorandum, articles, presentations and publications

• Meeting Support: Prepare and Circulate Meeting Agendas, take Minutes at Meetings, and ensure all necessary materials are ready for meetings.

• Travel Arrangements: Plan and book travels and accommodation, as well as create detailed itineraries for business travels, events and trainings.

• Records Management: Organize, maintain and manage general office filing systems (physical and digital) for easy retrieval and reference.

• Confidentiality: Handle sensitive and confidential information with integrity.