Administrative Assistant II

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Administrative Assistant II

Compassion International

Today

New

Kampala

Full Time

NGO, NPO & Charity

Confidential

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Experience Level

Mid level

Experience Length

2 years

Language Requirement

English

Working Hours:

Full Time - 8 to 5

Applicant Location

Uganda

Job descriptions & requirements

This intermediate level administrative assistant, while maintaining strict confidentiality, collaborates with teammates to perform duties that include office support tasks as well as administrative work directly related to the operations of the department served, generally providing full support to an intermediate sized work group or performs general tasks in a larger group; may directly support a manager or director.

Responsibilities

• Maintains a personal relationship with Jesus Christ. Is a consistent witness for Jesus Christ, maintains a courteous, Christ-like attitude in dealing with people within and outside of Compassion, and faithfully upholds Compassion’s ministry in prayer.
• Acts as an advocate to raise the awareness of the needs of children. Understands Christ’s mandate to protect children. Commits to and prioritizes child protection considerations in all decision-making, tasks and activities across the ministry. Abides by all behavioral expectations in Compassion’s Statement of Commitment to Child Protection and Code of Conduct. Reports any concerns of abuse, neglect or exploitation of children through Compassion’s internal reporting process and appropriately supports responses to incidents if they occur.
• As a seasoned team member, answers questions, explain processes, and correspond with people concerning specialized information within the assigned department or work group.
• Schedules meetings, prepares agendas, records meeting minutes, coordinates travel arrangements, itineraries, and welcomes and hosts visitors.
• Performs administrative support work such as answering phones, entering and retrieving electronic data, or sorting and distribute mail.
• Draft and/or proofread documents or forms and other correspondence such as official company records, external letters, and government filings, which may be confidential in nature.
• May perform light manual labor such as delivering office supplies, arranging chairs, and setting up refreshments or brochures and displays.
• May communicate with staff in other countries to facilitate processing of information or work product, follow-up on accuracy and process compliance, ensure clear understanding between functions, as well as serve on project teams.
• The assistant may assist in the creation, tracking, and reporting for the department or work group supported and may administer ongoing basic programs and processes.