Procurement Officer

RWANDA ULTIMATE GOLF COURSE LTD COMPANY CODE: 109031590

Job Description
Title : Procurement Officer

Reports to : Procurement Manager

Job Purpose

Rwanda Ultimate Golf Course is a private company created to position Rwanda as Africa's best golfing destination and one of the best in the world. The first project of Rwanda Ultimate Golf Course to reach this goal is the Kigali Golf Resort & Villas. The golf course is a real estate masterpiece designed by the world-famous Gary Player. The facility will also include a five-star Clubhouse and other amenities.
The Procurement Officer will assist in executing day-to-day procurement activities to ensure efficient acquisition of goods, works, and services for all departments at RUGC. This role supports supplier sourcing, documentation, and coordination, ensuring timely and compliant purchasing processes that align with the company’s quality and budgetary requirements.
Key accountabilities

• Receive, review, and process purchase requests from departments in line with approved budgets and specifications.

• Solicit quotations from approved suppliers and assist in bid analysis.

• Prepare purchase orders and ensure timely approvals and deliveries.

• Follow up with vendors to ensure timely and accurate fulfillment of orders.

• Maintain communication with suppliers regarding pricing, delivery timelines, and product specifications.

• Support in identifying new suppliers and updating the vendor database.

• Assist in evaluating supplier performance and ensuring compliance with RUGC standards.

• Maintain accurate procurement records including purchase requests, quotations, approvals, and delivery notes.

• Ensure all procurement activities are properly documented and filed.

• Support preparation of reports and audits as needed.

• Work closely with the Stores and Finance departments to reconcile orders, deliveries, and payments.

• Ensure that procurement supports cost efficiency without compromising quality.

• Participate in periodic stock verification and supplier performance reviews.

• Ensure all procurement activities comply with RUGC’s internal control policies and procedures.