Senior Finance Officer-Nairobi (Maternity Cover)

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, f…

Senior Finance Officer-Nairobi (Maternity Cover)

Position Overview

• ACTED is currently looking for a Senior Finance Officer to provide temporary maternity cover for the current Senior Finance Officer in the Kenya mission.

• The Senior Finance Officer will support the effective management of the mission’s financial and accounting processes, ensuring that transactions are processed accurately and on time and in accordance with ACTED procedures and applicable requirements.

• The position will have a strong focus on accounting, payments, cash-flow management, financial documentation, reconciliations, project cost control and financial reporting.

• This is an urgent replacement and the selected candidate will be expected to take up the position as soon as possible.

Duties and Responsibilities

Accounting and Financial Management

• Prepare and consolidate accurate and timely accounting entries for the Nairobi office and support consolidation of accounting information from field bases.

• Prepare and review cash and bank book entries in accordance with ACTED accounting procedures.

• Ensure accurate accounting codes and project allocations across financial transactions.

• Support monthly and annual accounting closures and related financial reconciliations.

• Prepare and follow up on advances, loans and other outstanding financial balances.

Payments and Cash Management

• Coordinate and execute payments in accordance with ACTED procedures and approval requirements.

• Review payment documentation and ensure that payments are supported by complete and appropriate documentation.

• Support the preparation of weekly and monthly cash forecasts and cash requests.

• Coordinate with relevant departments and field bases on cash requirements.

• Ensure timely processing of statutory payments and other financial obligations.

Financial Documentation and Compliance

• Ensure finance vouchers and supporting documents are complete, properly approved, coded and filed.

• Follow up on the filing and digitalisation of financial documentation.

• Conduct regular checks of financial documentation and identify gaps requiring correction.

• Support the Compliance team and auditors during audits and compliance reviews.

• Ensure financial documentation is available and properly organised for audit and review purposes.

Financial Reporting and Cost Control