Client Engagement Assistant

Client Engagement Assistant (Open to internal and external candidates)

Job Description

Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.

• Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments

• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers

• Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Office/Unit/Project Description

At country level, the UNV Field Unit (FU) and/or designated UNV personnel are responsible for the mobilization and placement of UN Volunteers in UN Agencies, Funds, and Programmes in the areas of peace, development and humanitarian assistance.  UNV Field Units/designated UNV personnel represent and position UNV in the respective countries with a focus on the UN Country Team, bringing UNV’s services and solutions closer to its partners within a client service approach and collaborating with other stakeholders from government, civil society and private sector. As UNDP represents UNV at country level, UNV personnel are usually hosted within a UNDP Office and are accountable to the Supervisor and UNV Executive Coordinator for compliance with UNV and UNDP policies, rules and regulations

Scope of Work

• Assist in mobilizing volunteers and developing and maintaining partnerships

• Support in the management of key accounts of assigned partnerships.

• Support and maintain relationships with assigned UN partner/s in the country/countries to ensure an understanding of UNV’s mandate, key offers and the added value that UN Volunteer assignments bring in support to the achievement of their respective mandates.

• Support in the identification of volunteer placement opportunities based on UN agency strategies and plans and present UNV value proposition and volunteer modalities with the objective of maximizing the relevance of volunteerism for impact.

• Support in the preparation of descriptions of assignment, with a focus on the assigned partners.

• Support in the development of offers and initiatives that respond to the evolving needs of partners for volunteer solutions.

• Contribute to the organization of advocacy campaigns, key events and other external communication efforts that raise awareness and foster engagement.

• Ensure knowledge is documented, systematized and fed back into volunteer mobilization, using UNV’s Client Relationship Management (CRM) to track interactions and updates.

• In consultation with the Online Volunteering (OV) Programme Associate in the respective Regional Office, act as a focal point for online volunteers and accreditation of OV service organizations, focusing on supporting host entities with developing OV opportunities through advocacy engagements and promoting the concept of OV.

• Contribute to business intelligence in support of strategic and sustained mobilization

• Support partnerships development by collecting and analyzing data of UN Cooperation Frameworks and agency programming frameworks to identify volunteer engagement areas.Record volunteer mobilization opportunities and business intelligence in CRM.

• Support in the engagement with potential partners by preparing presentations, mapping etc. on opportunities for volunteerism for internal use by UNV.

• Support the identification of opportunities for communicating on positive volunteer stories and strengthening visibility of the Agency partnership and the impact of volunteerism.

• Contribute to the development of key messages, talking points, and reports as needed.

• Contribute to positive volunteer experience

• Provide support during the onboarding process, ensuring volunteers receive timely information, access to necessary resources, and a smooth start to their assignments.

• Provide support to UN Volunteers throughout the volunteer management cycle, ensuring timely assistance and guidance during key life events to foster a smooth, inclusive, and positive volunteer experience.

• Support volunteer engagement by responding to inquiries, sharing updates, and escalating concerns to relevant colleagues to ensure volunteers are supported throughout their service.

• Assist in gathering feedback from volunteers through surveys or informal check-ins and help compile and share insights to inform improvements in volunteer management practices.

• Support the organization of appreciation initiatives and local events to acknowledge volunteer contributions and foster a sense of belonging.

• Support the Country Coordinator in ensuring volunteers’ satisfaction with their assignment.

• Backstop other functions in the Field Unit/at country level during peak periods or personnel absences, ensuring continuity of service and contributing to a seamless and positive volunteer experience.

• Support duty of care of UN Volunteers serving in the assigned area