HR & Admin Team Lead

We promote a savings and investment culture while providing affordable credit for the enhancement of the economic and social welfare of our members and other stakeholders

HR & Admin Team Lead

JOB PURPOSE

Reporting to the GM, the HR and Admin Team Lead will implement Human Resource and Administration policies and procedures that include recruitment and selection, learning and development, compensation and benefits, employees’ discipline and General Office Administration among others.

DUTIES AND RESPONSIBILITIES

HR FUNCTIONS

• Coordinate and support in all HR functions including and not limited to recruitment, compensation and benefits, learning and development, HR audits, payroll management, separation, employee discipline, record keeping, on-boarding / induction, and employee welfare.

• Development and implementation of policies and procedures and create staff awareness.

• Manage the performance management system by implementing the policies and strategies to create a performance-driven culture in the society.

• Implement the reward, incentives and sanctions policies and strategies.

• Chair Health and Safety committee meetings and ensure that risk assessments are in place and that recommendations are implemented.

• Providing advisory and support services to managers in people management matters including; leave, illness, conflict resolutions, disciplinary issues, Counselling, welfare and safety.

• Advise management on the legal and other implications resulting from HR-related decisions.

• Perform training needs analysis to identify the skills gaps and recommend the appropriate training.

• Spearhead the quarterly appraisal process by participating in the performance meetings or discussions, profiling and ensuring that the appraisal documents are signed by the line manager and the staff each has an output performance letter before handing them over to the HR office for filling.

• Ensure timely preparation and submission of accurate HR & Administrative reports and budgets on a weekly, monthly, annual or adhoc as may be required.

Administration Functions

• Provide logistics support to workshops and office meetings by facilitating all booking arrangements.

• Collaborate with the cleaning service provider to ensure cleanliness and fumigation of the offices.

• Coordinate the planning and management of visitors, for Nairobi Office.

• Maintain staff and administration files in an organized manner.

• Manage office space, ensure that all health and safety measures are implemented, communicated and monitored.

• Manage correspondences to and from partners.

• Maintain register of various annual and bi-annual – physical and digital renewals, and ensure they are done within timelines.

• Manage bookings of shared facilities like board room and meeting rooms.