Grant Accountant

World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.

Grant Accountant

Purpose of Position

• The Grant Accountant will promote Grants financial stewardship, accountability, reliability and accuracy of financial reports as well as implement financial policies. The role is required to safeguard assets and ensures compliance to donor regulations.

Major Responsibilities

Financial Reporting:

• Preparation of timely and accurate financial reports for submission to donors and management by 15th of every month.

• Load grants reports in FFR database

• Prepare management reports for decision making purposes to the Senior Grants Finance Officer by 15th of the month.

• Support and participate in month end and year- end processes

• Prepare analysis of grant expenditure for management action to help in monitoring the burn rate for grants and special projects. undefined

Budget Monitoring and Financial Management

• Help Project staff in linking Grant Budget to Grant Work-plans, so that the activities to be undertaken in the projects matches to the budget

• Ensure strict adherence to the approved budgets.

• Monitor and review activities to ensure that only budgeted costs have been incurred

• Ensure vendors are paid within the stipulated time

• Ensure staff advances are properly managed

• Ensure assets purchased through donor funds are properly utilized and safe guarded

Monitoring and Compliance

• Monitor Project expenses against the approved budget monthly by 10th of the month.

• Reconcile time sheets with payroll for the project staff under grants.

• Ensure donor regulations are adhered to for the assigned projects as per grant agreement.

• Perform Vendor screening

• Support and coordinate grants end closure processes

Risk Management

• Facilitate audit process for assigned grants both internal and external audits

• Provide relevant information for audit responses

• Follow up on implementation of audit recommendations

• Review grants PRFs for budget availability and proper coding

• Provide and maintain grants financial information for safe custody and access