Finance Assistant

The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.

Finance Assistant

Job Summary

The Finance Assistant will be responsible for ensuring IRC systems and procedures of internal controls are followed when committing financial transactions in IRC Financial system. Processing Payments, Reconciliation and providing up to date data.

Key Responsibilities

• Ensure that all cash payments are fully supported and are authorized at set limits as per IRC Kenya delineation chart before disbursement.

• Prepare the Invoice Journal and payment journal and submit to workflow for approval and ensure the same are posted into integra system after approval.

• Manage integra data entry for accounts payable and accounts receivable by ensuring the information is accurate and the correct financial dimensions are used before processing.

• Monitor and track all vendor invoices submitted to Finance and ensure they meet the 3-way match before processing the invoice journal. Ensure that the vendor invoices are processed in a timely manner.

• Responsible for preparation of Journal for all cash received or deposited into bank account and submit to the workflow for approval.

• Ensuring that vendors payments journals are settled in a timely manner.

• Responsible for preparation of bank reconciliation statement on a weekly basis for field bank account and any discrepancies are brought to attention of Finance Manager.

• Maintain an organized and well documented Filing folder for invoice journals and payments journals in sequential filing system for easy retrieval and ensure that Invoice / Payment Journals are well supported with relevant original documentations.