Procurement Associate

Founded in April 2014, Moringa School plays a crucial role in developing and nurturing highly potential individuals who are passionate about technology and want to take a lead role in mobile and web development through equipping them with life long skills. Through our top quality teachers, to our intensive curriculum we are creating world-class developers i…

Procurement Associate

Job Overview:

• We are seeking an experienced and proactive Procurement Officer to join our team on a full-time capacity. The successful candidate will be responsible for managing the procurement of goods and services, ensuring that the company’s operational needs are met efficiently and cost-effectively. The Procurement Officer will oversee the procurement process, negotiate with suppliers, and ensure compliance with company policies and regulations.

Key Responsibilities

Supplier Management:

• Identify, evaluate, and select suppliers based on quality, cost, and reliability.

• Establish and maintain strong relationships with suppliers and negotiate contracts to secure favourable terms.

• Monitor supplier performance and resolve any issues or discrepancies.

• Ensure all service providers sign the statement of ethical adherence

• Centralisation of all service providers’ KYC Documents

• Centralisation of all contract terms and conditions

Procurement Process:

• Enhance and implement procurement strategies to meet the company’s needs.

• Follow up with Key stakeholders for the requisition note approval

• Ensure Timely approval of LPOS by the Key stakeholder

• Track and manage orders to ensure timely delivery and address any delays or issues promptly.

• Ensure sufficient toiletries and breakfast items are in place

• Ensure up-to-date Vendor’s database and KYC are promptly updated in the ERP

• Continuous improvements of the ERP to fully support procurements ○ Ensure Timely allocation of the shared requisition license

• New staff onboarding on the procurement process

• Bi-annual staff re-onboarding on the procurement process

• Liaise with vendors to ensure Tim’s Compliant invoices are submitted promptly after service delivery

• Validation of service delivery

Cost Management:

• Analyze market trends and identify opportunities for cost savings. ○ Negotiate prices and terms with suppliers to achieve the best possible deals.

• Monitor and manage procurement budgets and expenditures. 4. Stock Management:

• Collaborate with Marketing, space and people teams to monitor stock levels and forecast demand.

• Conduct regular inventory audits and ensure accurate record-keeping for all assets

• Develop strategies to optimize inventory levels and minimize excess or shortages.

Compliance and Risk Management:

• Ensure all procurement activities comply with company policies, legal regulations, and ethical standards.

• Identify and mitigate risks associated with the supply chain. ○ Maintain accurate procurement documentation and records. ○ Work closely with the Space and People team for timely insurance renewals