Procurement Assistant

Technical, Entrepreneurial and Vocational Education and Training (TEVET) Authority · Lilongwe, Malawi

Posted October 8, 2026Listing expires October 16, 2026

LocationLilongwe | Category: Technical | Deadline: 16 Oct 2026 | Status: Project Based

Purpose of the Job

The Procurement Assistant will assist the TEVETA secretariat’s procurement and disposal unit in carrying out procurement activities, record-keeping, and handover documentation in accordance with the procurement rules of the REWARDS project, under the technical leadership of the Senior Specialist and the overall supervision of the Head of Projects Management and the Head of Procurement and Disposal.

Key Duties and Responsibilities

• Procurement Orders Processing:

• Assist in processing procurement orders, ensuring accuracy and compliance with GIZ Procurement Requirements.
• Maintain a record of purchase orders, receipts, and invoices.

• Supplier Communication:

• Collaborate with suppliers to obtain quotes, track orders, and resolve any procurement-related inquiries.
• Assist in building and maintaining strong relationships with suppliers.

• Documentation, Inventory, Record-Keeping:

• Maintain organized and up-to-date procurement records, including supplier agreements, contracts, and correspondence.
• Prepare and maintain procurement reports and inventory lists as requested.

• Administrative tasks: