PROCUREMENT OFFICER

PROCUREMENT OFFICER

BrighterMonday Consulting

Supply Chain & Procurement

Today

Easy apply

New

Kampala

Full Time

Construction

Confidential

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Job summary

To execute procurement activities efficiently by ensuring timely purchasing, supplier coordination, accurate procurement documentation and compliance with approved procurement procedures.

Min Qualification:

Bachelors

Experience Level

Mid level

Experience Length

3 years

Language Requirement

English

Working Hours:

Full Time - 8 to 5

Applicant Location

Uganda

Job descriptions & requirements

PROCUREMENT OFFICER

REPORTS TO: PROCUREMENT AND SUPPLY CHAIN MANAGER

Job Summary

To execute procurement activities efficiently by ensuring timely purchasing, supplier coordination, accurate procurement documentation and compliance with approved procurement procedures.

Key Duties and Responsibilities:

• Procurement Execution and Supplier Coordination

• Receive and review approved purchase requisitions and ensure procurement activities are initiated in accordance with approved specifications, quantities, budgets, and required delivery timelines.
• Obtain and evaluate quotations from approved and potential suppliers, ensuring that prices, specifications, quality, lead times, payment terms, warranties, and other commercial conditions are clearly compared.
• Prepare and process purchase orders (POs) based on approved procurement requirements and ensure that orders are placed only after the required approvals have been obtained.
• Coordinate closely with suppliers to confirm order acceptance, production status, dispatch arrangements, delivery dates, quantities, and documentation.
• Follow up on outstanding purchase orders and proactively communicate potential delays, shortages, quality concerns, or changes in supplier commitments to the relevant departments.
• Coordinate procurement of furniture materials, hardware, fittings, upholstery materials, timber and boards, adhesives, tools, spare parts, packaging materials, office supplies, and other operational requirements.
• Work closely with Production, Warehouse, Stores, Finance, Sales, and Operations to ensure that procured items are delivered when required and in the correct specifications.
• Coordinate urgent and emergency purchases while ensuring that appropriate approvals and procurement controls are maintained.
• Maintain effective supplier relationships while ensuring that business requirements and procurement standards are consistently upheld.
• Support local and international sourcing activities where required, including supplier identification, quotation requests, order placement, shipment coordination, and delivery follow-up.

• Costing and Commercial Evaluation

• Prepare detailed procurement cost comparisons for materials, furniture components, equipment, services, and other purchases.
• Analyse supplier quotations based on unit prices, quantities, taxes, transport, delivery charges, payment terms, lead times, warranties, and other applicable costs.
• Conduct price and market checks to establish reasonable and competitive procurement costs.
• Support the preparation and review of product and project costings, particularly for customised furniture, assembly projects, tenders, and large customer orders.
• Identify opportunities for cost reduction through competitive sourcing, supplier negotiations, bulk purchasing, framework agreements, alternative suppliers, and improved order planning.
• Negotiate prices, discounts, credit terms, delivery terms, minimum order quantities, warranties, and other commercial terms within delegated authority.
• Monitor changes in supplier prices and communicate significant cost movements to management and affected departments.
• Ensure that procurement decisions consider total landed cost, rather than purchase price alone, where applicable.
• Maintain records of historical prices to support future negotiations, budgeting, forecasting, and procurement planning.
• Work with Finance and relevant operational departments to ensure that procurement costs are correctly captured for budgeting, costing, and financial reporting purposes.

• Procurement Documentation and ERP Processing