Executive Coordinator job

ActionAid International
Dar es Salaam Full time Jobs

Position information

Job Details

Job LocationDar es Salaam

Job CategoryAdministration Jobs

Job TypeFull time Jobs

Job PostedOctober 6, 2026

Job Description

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ActionAid Tanzania is an anti-poverty agency working to end poverty and injustice.

“Qualified young women candidates are highly encouraged to apply for this position”

ActionAid Tanzania (AATZ) is an affiliate member of the ActionAid International Federation, a global force working with women, men, and children living in poverty and exclusion to find solutions to alleviate poverty and injustice. AATZ has been operating in Tanzania since 1998 as a cross-border initiative by ActionAid Kenya and later transformed into a full-fledged Country Program in 2000. We started our operations in Zanzibar in year 2001. Since then, we have rolled out five country strategy papers that have contributed to the overall development of the country. AATZ is registered in the Tanzania Mainland and complied with the Zanzibar Society Act no 6 of 1995. AATZ is represented at the ActionAid International Assembly.

Currently, the organization is looking for a qualified, experienced, and self-motivated young person to fill in the following vacant position:

• Job Title: Executive Coordinator

• Workstation: Head Office, Dar es salaam

• Reports to: Country Director

Job Role

The purpose of this position is to provide administrative and coordination support to the Country Director, Board, and Senior Management Team. The role involves facilitating internal and external communications on behalf of the Country Director, coordinating and supporting Board and General Assembly activities, liaising with relevant stakeholders, and Coordinating front-office operations and related administrative activities.

Key Responsibilities

• Facilitate the Country Director’s travel itineraries, meeting and appointment schedules, and respond to inquiries from internal and external stakeholders, consulting the Country Director as appropriate.

• Manage incoming and outgoing mail, emails, and phone calls.

• Facilitate the Country Director’s visa processes in coordination with the Human Resource (HR) and Administration Department and relevant authorities.

• Serve as the primary point of contact for the Country Director’s engagement with Board members, General Assembly members, staff, and other external stakeholders.

• Manage the Country Director’s budget in close coordination with Finance, including budget development, monitoring, expenditure tracking, and review of management accounts.

• Facilitate communication and coordination between Senior Management Team (SMT) members and external stakeholders.

• Develop the Senior Management Team (SMT) meeting calendar and coordinate the scheduling and organization of SMT meetings in consultation with the Country Director.

• Take minutes of SMT meetings, circulate draft minutes for review and comments, and ensure that final versions are approved, signed, and properly filed.

• Follow up on the implementation of action points arising from SMT meetings and provide regular updates to the Country Director.

• Attend all Board and General Assembly meetings, take minutes, circulate draft minutes for review and comments, incorporate agreed revisions, and ensure that final minutes are signed by the relevant authorities and properly filed.

• Coordinate and maintain accurate records of all communications between Board and General Assembly members and Senior Management Team members.

• Follow up on the implementation of action points arising from Board and General Assembly meetings and provide updates to relevant stakeholders as appropriate.

• To manage the front desk and reception by performing a variety of office administration, secretarial function aimed at facilitating the efficient running of the Office.