Office Administrator - Nayuki Town

Office Administrator - Nayuki Town

BrighterMonday Consulting

Admin & Office

Yesterday

Easy apply

New

Rest of Kenya

Full Time

Confidential

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Job summary

The Office Administrator serves as the first point of contact for the Office and is responsible for ensuring the efficient day-to-day administration of office operations.

Min Qualification:

Bachelors

Experience Level

Mid level

Experience Length

3 years

Language Requirement

English

Working Hours:

Full Time - 8 to 5

Applicant Location

Kenya

Job descriptions & requirements

Job

Purpose

The
Office Administrator serves as the first point of contact for the Office and is
responsible for ensuring the efficient day-to-day administration of office
operations. The role receives and assists visitors, complaint handlers, and
stakeholders; manages office logistics and resources; coordinates the schedules
of Tribunal and Appeal Judges; supervises junior support staff; and maintains
administrative and financial records.

Given
the sensitive nature of matters handled by the Office, the position requires
discretion, professionalism, sound judgment, and a strong understanding of
legal and grievance-handling procedures.

Key

Responsibilities

I would consolidate the duties into
broader responsibility areas. This makes the JD look more professional and managerial
while avoiding an excessively long list.

Key Responsibilities

Front Office and Stakeholder
Management

• Serve as the first

point of contact for visitors, complainants, community members, and other
stakeholders, providing professional reception services and guidance on
office procedures.

• Receive, screen, and

direct inquiries, complaints, correspondence, telephone calls, and
electronic communications to the appropriate officers.

• Maintain visitor

records and ensure compliance with office access and security protocols.

Office Administration and Operations

• Oversee the

day-to-day administrative operations of the Office, including
correspondence management, filing systems, records, calendars,
appointments, and meeting schedules.

• Ensure the office

environment, facilities, equipment, and supplies are maintained to support
efficient operations.

• Coordinate office

logistics, maintenance, service providers, and procurement of routine
office requirements.

Tribunal and Appeals Administration

• Coordinate the schedules

of Tribunal and Appeal Judges.

• Organize hearings,

meetings, mediation sessions, and related activities, including
preparation of notices, documentation, venues, and logistical
arrangements.

• Maintain calendars

and records relating to Tribunal and Appeal proceedings.

Financial and Resource Management

• Manage and account

for petty cash, office expenditures, administrative expenses, and related
records.

• Maintain inventory

records of office assets, equipment, and supplies, ensuring proper
accountability and utilization of resources.

• Support budget

monitoring and preparation of administrative expenditure reports.

Supervision and Coordination of
Support Staff