Finance & Administration Assistant

Finance & Administration Assistant

Anonymous Employer

Accounting, Auditing & Finance

Today

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New

Skills Assessment

Nairobi

Full Time

Confidential

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Job summary

The Finance & Administration Assistant will play a critical support role in ensuring efficient financial operations, payroll accuracy, and seamless administrative coordination within a dynamic construction environment.

Min Qualification:

Bachelors

Experience Level

Entry level

Experience Length

1 year

Language Requirement

English

Working Hours:

Full Time - 8 to 5

Applicant Location

Kenya

Job descriptions & requirements

Direct SupervisorManaging Director

Job CategoryJunior-Level

Travel RequiredYes

Job

Overview

The Finance & Administration Assistant will
play a critical support role in ensuring efficient financial operations, payroll accuracy, and seamless administrative coordination within a dynamic construction
environment.

The role requires a highly organized and

detail-oriented individual capable of supporting financial reporting, maintaining accurate records, managing payroll processes, and facilitating
smooth day-to-day office operations. The ideal candidate will demonstrate
strong accountability, confidentiality, and the ability to work across both office and site teams.

Key

Duties and Responsibilities

1.
Finance & Accounts Support

·
Assist in preparing and posting financial
transactions, journals, and vouchers.

·
Support accounts payable and receivable processes,
ensuring timely processing.

·
Maintain accurate and up-to-date financial records
and filing systems.

·
Assist in bank reconciliations and monitoring of
cash flow movements.

·
Support preparation of monthly financial reports
and schedules.

·
Track and reconcile project-related expenses and
petty cash usage.

2.
Payroll Administration

·
Assist in preparation and processing of monthly
payroll for staff and site workers.

·
Prepare payroll schedules including overtime,
allowances, and deductions.

·
Ensure accurate computation of statutory
deductions (PAYE, NSSF, SHIF, Housing Levy).

·
Maintain payroll records and ensure
confidentiality of employee data.

·
Support timely remittance of statutory payments
and filing of returns.

3.
Administrative & Office Coordination

·
Provide administrative support to finance, HR, and
project teams.

·
Maintain organized records for finance, HR, and
compliance documentation.

·
Coordinate office supplies, documentation, and communication.

·
Support document management (contracts, invoices,
approvals, and correspondence).

·
Assist in coordinating internal meetings and
tracking action points.

4.
Compliance & Record Management

·
Ensure all financial and payroll records comply
with statutory and audit requirements.

·
Maintain proper documentation for audit trails and
financial reviews.

·
Support preparation of audit schedules and
required documentation.

·
Ensure adherence to company financial policies and
procedures.

5.
Reporting & Documentation

·
Prepare periodic finance and payroll reports as
required.

·
Maintain accurate and up-to-date digital and
physical records.

·
Track pending payments, invoices, and
reconciliations.