Procurement Officer

Procurement Officer

Dira HR Solutions

Supply Chain & Procurement

Today

Easy apply

New

Kenya

Part Time

NGO, NPO & Charity

KSh
60,000 - 75,000

Negotiable

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Job summary

Working closely with Program, Finance, Administration, and Logistics teams, the Procurement Officer
leads daily sourcing, purchasing, and supply chain operations for the organization. The role ensures that goods, services, and works required for project activities are procured efficiently, transparently, and in strict adherence to the organization.

Min Qualification:

Bachelors

Experience Level

Mid level

Experience Length

3 years

Language Requirement

English

Working Hours:

Part Time - 8 to 5

Applicant Location

Kenya

Job descriptions & requirements

• Procurement & Supply Chain Management:

○ Coordinate daily procurement activities in full compliance with the organisation's

standards, Standard Operating Procedures (SOPs), and specific donor regulations.

○ Assist program and operational teams in regular procurement planning meetings,

providing technical guidance on Purchase Request (PR) drafting, specifications, and

realistic timelines.

○ Manage end-to-end purchasing processes using the organisation's standard paperwork:

Purchase Requests (PRs), Requests for Quotations (RFQs), Tender Packages, Bid Analyses,

Purchase Orders (POs), Service Contracts, and Goods Received Notes (GRNs).

○ Facilitate Procurement and Contract Committees, ensuring transparent review,

evaluation, scoring, and documentation of competitive bids.

○ Establish and manage Long-Term Agreements (LTAs) and Master Service Agreements

(MSAs) for high-frequency, commonly used items and services.

• Vendor Management & Compliance:

○ Collect quotations, market price lists, and formal bids from reliable local and national

suppliers.

○ Conduct thorough due diligence, background checks, and automated compliance

screening on all suppliers to prevent fraud, bribery, money laundering, human trafficking,

or child labor.

○ Build and continuously update the organisation's Supplier Database and local market

price catalogue.

○ Sensitize suppliers on the organisation's procurement ethics, anti-corruption policies, and

compliance standards.

3.Tax Compliance & Finance Coordination:

○ Ensure full compliance with Kenyan tax requirements, including validating Electronic Tax

Invoice Management System (KRA E-TIMS) invoices, Withholding Tax (WHT) processing,

and VAT exemption documentation.

○ Review vendor invoices alongside GRNs, delivery notes, and purchase orders to ensure

complete documentation before submitting payment packages to Finance.

○ Track procurement expenditures against approved project budgets to maintain cost-

effectiveness and avoid budget overruns.

• Logistics, Assets & Inventory Support: