Asset Management Officer

The Lilongwe City Council is inviting suitably qualified and experienced Malawians to fill the following vacant posts on a fixed 24-month term.

DirectorateAsset Management Officer (1 Post)

GRADE:           M6

SectionGeneral Administration

Reporting toChief Administration Officer

LocationLilongwe City Council

JOB PURPOSE

To coordinate and manage the Council’s assets through effective acquisition, recording, custody, utilisation, maintenance, verification and disposal in accordance with applicable Government policies, regulations and Council procedures.

KEY DUTIES AND RESPONSIBILITIES

The successful candidate will be responsible for:

• Maintaining and updating the Council’s comprehensive asset register and ensuring that all assets are properly recorded and accounted for.

• Coordinating the identification, tagging, numbering and physical verification of Council assets.

• Monitoring the allocation, utilisation, custody and movement of Council assets.

• Ensuring that assets are assigned to responsible officers and that appropriate records are maintained.

• Conducting periodic physical inspections and reconciliation of assets against the asset register.

• Preparing asset verification, reconciliation and management reports for management.

• Coordinating the transfer, replacement, repair and maintenance of Council assets in collaboration with relevant departments.

• Monitoring the condition and useful life of Council assets and advising management on replacement, rehabilitation or disposal requirements.

• Assisting in the preparation and implementation of asset management plans and procedures.

• Coordinating the disposal of obsolete, damaged or surplus assets in accordance with applicable laws, regulations and Council procedures.

• Maintaining proper documentation relating to acquisition, transfer, disposal and other movements of Council assets.

• Liaising with Finance, Procurement, Stores, Internal Audit and user departments on matters relating to asset management.

• Ensuring that Council assets are adequately safeguarded and used only for authorised purposes.

• Providing technical input during procurement and acquisition of assets to ensure proper asset classification and recording.

• Advising departments on proper asset management practices and compliance with Council procedures.