Administration Officer

World Vision International · Lilongwe, Malawi

Posted October 21, 2026Listing expires November 4, 2026

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local – Fixed Term Employee (Fixed Term)

Job Description:

Acquisitions of Goods and Services

• Coordinate and consolidate NO departmental user needs.
• Regularly coordinate ad hoc acquisitions of goods and services.
• Maintain consolidated monthly purchase plan.
• Facilitate consolidation of ad hoc office purchases
• Collaborate with Supply Chain Coordinators to ensure optimal sourcing (quality price and availability) of goods and services.
• Collaborate with SFO Reporting to obtain updated and accurate project and NO expense codes
• Initiate purchase requisitions for National Office departments
• Facilitate timely payment of routine services/blank POs (airtime, fuel, office bills, rentals, security, vehicle maintenance, insurance etc)

Invoice Handling

• Follow up on efficient delivery of goods and services (timely, quality &quantity).
• Proactively attend and resolve all queries related to acquired goods and services.
• Actively engage suppliers for timely invoice submission (completeness, accuracy and authenticity)
• Timely receive goods and services in Provision and attaching all relevant Goods Received Notes/certificates/reports.
• Bi-weekly submission of received invoices to Accounts Payable Unit Meeting On-Time-Payment’s timelines.

• Timely follow up and resolutions of all invoice integration issues.

Asset Management

• Ensure safe custody of Assets
• Ensure up to date inventory and asset register are maintained
• Coordinate timely disposal of old and obsolete office equipment and assets
• Support end to end expatriate housing process
• Support onboarding and exit process of expatriate

Occupational Health and safety