Accountant Receivable

Rwanda Ultimate Golf Course Ltd
Job Description
Title : Accountant Receivable
Reports to:Chief Accountant

Job Purpose

The Accountant Receivables is responsible for managing all accounts receivable functions of Rwanda Ultimate Golf Course Ltd. This includes billing, posting payments, reconciling customer accounts, monitoring outstanding balances, and ensuring timely collection of revenues from members, guests, and corporate clients. The role also supports accuracy in reporting and coordination with operational departments to maintain financial integrity and excellent customer service.

Key Responsibilities

• Prepare and issue invoices for all sales transactions, including F&B, golf, membership, accommodation, wellness, and corporate events.

• Record and reconcile daily revenue from point-of-sale systems (e.g., MICROS) and Property Management Systems (PMS).

• Post customer payments accurately and in a timely manner.

• Maintain up-to-date accounts receivable records, ensuring accuracy and completeness of customer ledgers.

• Follow up on outstanding payments and ensure collections are made within agreed credit terms.

• Monitor member accounts and prepare monthly statements for distribution.

• Liaise with the Membership, F&B, Golf, and Commercial departments to confirm billing details and resolve discrepancies.

• Work closely with the Chief Accountant and finance director to reconcile revenues and receivables at month-end.

• Coordinate with the Front Office and Cashiers to ensure accurate posting of guest folios and event charges.

• Support management with data for financial reports, audits, and budgeting exercises.

• Ensure all receivable transactions comply with company financial policies and internal controls.

• Assist in maintaining proper documentation for all billing and collection activities.

• Prepare reports on overdue accounts and recommend actions for collection or escalation.

• Participate in the monthly and year-end closing process.

• Prepare aging analysis of accounts receivable and highlight delinquent accounts.

• Support periodic revenue reconciliation between POS, PMS, and accounting systems.