HR & Admin Officer

HR & Admin Officer – Job Description

Job Title: Human Resources & Administration Officer

Department: Human Resources & Administration

Reports To: HR Manager / Head of Administration

Location: Dar Es Salaam

Job Purpose

The HR & Admin Officer is responsible for supporting the organization’s human resources functions and ensuring efficient day-to-day administrative operations. The role involves employee records management, recruitment support, staff welfare, attendance and leave administration, office coordination, compliance, and general administrative duties.

Key Responsibilities

1. Human Resources

·       Assist with recruitment and selection processes, including advertising vacancies, screening applications, scheduling interviews, and preparing recruitment documentation.

·       Maintain accurate and confidential employee personnel records.

·       Prepare employment contracts, appointment letters, confirmation letters, and other HR documentation.

·       Monitor employee attendance, leave, overtime, and absenteeism.

·       Support employee onboarding and orientation.

·       Assist with performance appraisal and employee development processes.

·       Handle employee inquiries and provide guidance on HR policies and procedures.

·       Support disciplinary and grievance procedures in accordance with company policies and applicable labour laws.

·       Assist in preparing payroll-related information such as attendance, leave, overtime, and employee changes.

·       Maintain up-to-date HR databases and personnel reports.

·       Promote positive employee relations and workplace practices.

2. Administration

·       Coordinate daily office administration and ensure smooth office operations.

·       Manage office supplies, stationery, equipment, and other administrative resources.

·       Maintain administrative records and filing systems.

·       Coordinate meetings, appointments, travel arrangements, and company events where required.

·       Liaise with suppliers, service providers, government offices, and other external stakeholders.

·       Monitor office facilities and report maintenance requirements.

·       Assist in preparing reports, correspondence, notices, and other official documents.