Procurement Specialist

National Local Government Finance Committee (NLGFC) · Lilongwe, Malawi

Posted November 6, 2026Listing expires November 13, 2026

NATIONAL LOCAL GOVERNMENT FINANCE COMMITTEE

Integrated Social Protection for Resilience and Opportunity (INSPIRE-O)

Credit /Grant NoP512324

Date of Issue6th November 2026

EXPRESSION OF INTEREST FOR POSITIONS UNDER THE INTEGRATED SOCIAL PROTECTION FOR RESILIENCE AND OPPORTUNITY (INSPIRE-O)

The Government of Malawi (GoM) through the National Local Government Finance Committee (NGFC) has received financing from the World Bank Group and the Malawi Social Protection Multi-Donor Trust Fund supported by the European Union, Ireland, the United Kingdom through FCDO, Germany through KIW, Iceland, and Norway towards the cost of Integrated Social Protection for Resilience and Opportunity (INSPIRE-O). The NGFC intends to apply part of the proceeds of this financing to eligible payments under the contract to recruit various specialists and/officers on a three – year contract, renewable annually based on performance and availability of financial resources or as mutually agreed by both parties.

NGFC, therefore, invites applications from suitably qualified and interested candidates to fill various positions available at the NGFC Offices:

Procurement Specialist (1 position)

Position Overview

The Procurement Specialist is a senior and key member of the Project Implementation Unit (PIU) of the NLGFC. The Procurement Specialist will provide expert procurement advice and support to the INSPIRE-O Project. The Procurement Specialist will be responsible for establishing and managing a robust, transparent, and efficient procurement system for all project activities. This includes ensuring that all procurement of goods, works, non-consulting, and consulting services are carried out in full compliance with the World Bank Procurement Regulations for IPF Borrowers, the Government of Malawi’s Public Procurement and financial management regulatory framework, and the project’s Financing Agreements and Project Implementation Manual (PIM). The specialist will also be responsible for building the procurement capacity of participating Local Authorities (LAs).

Objective of the Assignment

The objective of the assignment is to strengthen the timely, efficient, transparent, and compliant implementation of procurement and contract-management activities under the INSPIRE-O Project while developing sustainable procurement capability within NLGFC and participating Local Authorities. The specific objectives are to:

• Support timely planning and implementation of procurement for works, goods, non-consulting services, and consulting services;
• Improve the quality and completeness of procurement documents, submissions, records, and reports;
• Strengthen procurement and contract monitoring, including timely identification and escalation of implementation constraints; and
• Transfer practical knowledge to designated NLGFC staff and Local Authority personnel through structured training, coaching, and hands-on participation in procurement activities.

Duties and Responsibilities

The Specialist shall perform the following services.

Procurement Planning and Monitoring

• Prepare and regularly update the INSPIRE-O procurement plan in consultation with the PIU, user departments, technical teams, and participating Local Authorities.
• Maintain an activity-level procurement tracker showing planned and actual milestones, review requirements, current status, responsible party, delays, and agreed corrective actions.
• Support accurate and timely updating of procurement information in the Systematic Tracking of Exchanges in Procurement (STEP) and other applicable electronic procurement systems.
• Identify procurement bottlenecks and implementation risks and propose practical actions for decision by the authorized Client representatives.

Procurement Processing and Quality Assurance

• Prepare procurement documents for works, goods, non-consulting services, and consulting services under the INSPIRE-O Project including bidding documents, requests for quotations, invitations for bids, technical specifications, bills of quantities, terms of reference, requests for expressions of interest, requests for proposals, evaluation reports, and contracts.
• Review procurement documents and reports received from participating Local Authorities for completeness, consistency, compliance, and readiness for the applicable approval or review process.
• Coordinate revisions arising from Client or World Bank comments and maintain a clear record of comments, responses, and final submissions.
• Provide procurement-related support at critical stages, including solicitation, receipt and opening, evaluation, selection, negotiation where applicable, contract award, and contract signature, without displacing the responsibilities of duly constituted committees or approving authorities.
• Prepare procurement inputs for implementation-support missions, annual post reviews, field visits, and supervision activities.
• Coordinate the timely submission of procurement documents to the World Bank/IDA for “No Objection” where required and follow up to ensure a swift response.
• Establish and maintain a procurement complaints database and ensure that all complaints from bidders and consultants are addressed adequately and in a timely manner, in accordance with the project’s agreed procedures.

Contract-Management Support