Board Secretary/Director – Legal

The Zambia Medicines and Medical Supplies Agency (ZAMMSA)

The Zambia Medicines and Medical Supplies Agency (AGENCY) is a Statutory Government Agency established by the ZAMMSA Act No.9 of 2009 and charged with the procurement of medicines and medical supplies, storage of medicines and medical supplies and distribution of medicines and medical supplies to all public facilities in Zambia. The Agency’s responsibility is carried out on behalf of Government, ensuring that essential drugs and medical supplies are available and accessible to the public. ZAMMSA ensures quality and safety of the distributed medical products through strict quality assurance protocols, including inspections and compliance with regulatory requirement.

The Agency seeks applications from suitably qualified and experienced Zambian Nationals to fill the under listed positions at ZAMMSA:

• BOARD SECRETARY/DIRECTOR – LEGAL (x 01)

GradeZMS 02

Main Job Purpose

To coordinate the provision of legal and Board Secretariat services in order to safeguard the interests of the Agency and facilitate the smooth oversight operations of the Board.

Main Responsibilities

The main duties and responsibilities for this post are but not limited to the following:

• Board Secretariat Services

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Convenes and services Board and Committee meetings in order to facilitate the conduct of Board business.

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Prepares the calendar of Board meetings at the beginning of the year and ensures that Board meetings are held at least once every quarter.

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Coordinates the induction of newly appointed Board members and the implementation of the Board Self-Evaluation Framework.

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Maintains the Register of Board Members and the Register of Declaration of Interests to enhance transparency and accountability in Board processes.

• Board Resolutions

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Ensures the timely circulation of Board resolutions in order to facilitate implementation of Board decisions.

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Liaises with Directors to implement and monitor Board resolutions and provides feedback to the Board.

• Legal Services

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Coordinates the provision of legal services in order to ensure compliance with the law and safeguard the Agency against legal risks.

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Conducts research on legal issues and provides informed legal opinions to the Board, the Director General and Management.

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Coordinates the handling of litigation and prosecution matters in order to represent the Agency and protect its interests.

• Contracts and Legal Documents

• Coordinates the review and preparation of contracts and other legal documents in order to ensure compliance with legal provisions and safeguard the interests of the Agency.