Finance and Administration Director

Overview

Reports to the Country Program Manager, the Finance and Administration (F&A) Director primarily provides strategic leadership and oversight of all financial, administrative, operational, procurement, grants, and compliance functions for Jhpiego’s global program in Zambia.  This role oversees finance and administration for the Jhpiego Zambia Country Office and any other donor-funded projects. The position serves as a key member of the Senior Management Team, providing financial stewardship, operational leadership, risk management, and strategic decision support to ensure efficient, compliant, and cost-effective implementation of organizational and project objectives.

The F&A Director is responsible for establishing and maintaining robust financial management systems in line with Jhpiego policies and procedures, ensuring compliance with donor regulations and local statutory requirements, managing organizational resources, and supporting Jhpiego-office program growth. The role serves as the primary liaison between the Zambia Country Office, Jhpiego’s global finance leaders, donors, auditors, banks, and key stakeholders regarding finance and operations matters.

Responsibilities

• Provides leadership and oversight of finance, administration, procurement, grants, compliance, and operational functions.

• Advises senior leadership on financial and operational matters impacting project implementation and sustainability.

• Supports organizational growth, restructuring, project start-up, implementation, and close-out activities.

• Represents the organization in donor, stakeholder, government, and audit engagements.

• Leads development, implementation, and monitoring of project and country office budgets.

• Conducts budget versus actual analysis and provide recommendations to improve financial performance.

• Monitors expenditure trends, burn rates, cash flows, forecasts, and resource utilization.

• Supports proposal development through budgeting, costing, and financial analysis.

• Provides financial oversight of subawards, subcontracts, and partner financial management.

• Ensures compliance with donor regulations, organizational policies, statutory requirements, and accounting standards.

• Oversees internal controls, financial reporting, reconciliations, tax compliance, and audit processes.

• Identifies and mitigates financial and operational risks, including fraud prevention measures.

• Reviews contracts, agreements, and subaward documents from a financial and compliance perspective.

• Oversees financial accounting, reporting, and record-keeping systems.