Administrator

Overview

The Administrator provides day-to-day field-level administrative, logistics, and operational support to the Project. The Administrator plays a critical role in ensuring field teams are well organized, adequately supported, and able to implement activities efficiently. S/He serves as a key connector between field teams, technical and operational support functions, supporting procurement coordination, logistics and fleet operations, inventory and stores management, office administration, and documentation. The role contributes to maintaining organized systems, timely administrative processes, and well-documented records that enable effective field implementation and project management.
This position will be closed on September 11, 2026

Responsibilities

1.

• Administrative and Field Team Support
• Provide day-to-day administrative support to regional field teams and project management staff.
• Coordinate travel arrangements, approvals, itineraries, and supporting documentation for field activities.

• Support meeting logistics, correspondence, filing, and record management.

• Serve as a primary point of coordination between field teams and technical, operations, and logistics staff.

• Logistics and Operational Coordination

• Support logistics planning and coordination for trainings, supervision visits, outreach activities, and meetings.

• Assist with tracking and follow-up of operational and logistical requests from field teams.

• Ensure field teams receive timely logistical support aligned with approved activity plans.

• Procurement, Stores, and Asset Support

• Support procurement processes by preparing requisitions, tracking requests, and following up with procurement and finance units.

• Assist with management of project assets, stores, and inventories, including updating tracking tools and maintaining documentation.

• Support periodic inventory counts, reconciliation, and reporting.

• Fleet and Transport Support

• Support fleet operations, including vehicle scheduling, logbooks, fuel tracking, and maintenance coordination.

• Ensure vehicle documentation and records are complete and properly filed.

• Documentation, Systems, and Reporting

• Maintain organized electronic and physical filing systems, including SharePoint and other approved platforms.

• Support preparation of routine administrative and logistics summaries and reports.

• Ensure documentation related to field activities, logistics, and operations is accurate, complete, and up to date.

• Compliance, Quality, and Accountability

• Support adherence to Jhpiego policies, Department of State regulations, and internal procedures related to administration and logistics.

• Promote consistency, quality, and accountability in administrative and operational processes.

• Flag administrative or operational challenges and risks for follow-up by the Senior Program Officer.

Required Qualifications