Personal Assistant to Senior Executive

Job Description

To provide comprehensive, confidential and proactive administrative and secretarial support to the Managing Director, ensuring the smooth and efficient running of the executive office and enabling effective decision making, risk management and regulatory compliance

SUMMARY OF THE KEY DUTIES AND RESPONSIBILITIES

General objective of the position

• Provide comprehensive administrative, secretarial and diary management support to the Managing Director.

• Serve as a trusted gatekeeper and liaison between the Managing Director, the Board, regulators, and internal and external stakeholders.

Area of responsibilities

• Manage and coordinate the Managing Director’s calendar, prioritising meetings, appointments and engagements, and proactively resolving scheduling conflicts.

• Draft, proofread and manage correspondence, reports, memos and presentations on behalf of the Managing Director.

• Prepare agendas, collate board packs, and take accurate minutes for executive and board-level meetings, following up on action points.

• Organise domestic and international travel itineraries, visas, accommodation and transport, and prepare related expense reports.

• Handle sensitive financial, HR and strategic information with the utmost discretion, ensuring compliance with the bank’s confidentiality and data protection policies.

• Maintain secure and accurate filing systems for both physical and electronic executive records, contracts and correspondence.

• Act as the first point of contact for internal departments, clients, regulators and external partners, ensuring effective communication and timely follow-up.

• Liaise with Compliance, Risk, Legal and Finance departments to gather information or documentation required by the Managing Director.