Transport & Customs Officer

Job Description

Job vacancy – Transport & Customs Officer

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

Job details

• Title: Transport & Customs Officer

• Reports to: Project Supply Chain Manager

• Job Family: Logistics and Supply

• Supervises: N/A

• Location: Dar es Salaam, Tanzania

Main purpose

Performing the day to day activities and administrative processes for the clearance and transportation of medical and non-medical goods for a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure the optimal running of the mission/project.

Accountabilities

• Performing the day-to-day activities and administrative processes to ensure an efficient running of the clearance and transportation processes of medical and non-medical goods for a supply office (coordination or project) following the supply procedures according to MSF standards and protocols. Including the following activities:

• Managing and planning, in collaboration with the line Supervisor and the Warehouse Supervisor, the shipment of goods between the projects and/or from the capital to the projects, choosing the best possible means of transport.

• Being responsible for the reception of international freight and its forwarding to the field.

• Being responsible for all customs and administrative related issues.

• Regularly assessing the local transport market (companies, prices, services, delays, …), and proposing different third-party providers for validation.

• Performing delegated tasks according to his/her activity and as specified in his/her job description.

Context Specific Accountabilities

• Responsible for updating the importation guidelines, transport followup, whiteboard cargo followup update and cargo followup documents whenever there is any change on regular basis.

• Identify potential risks in transportation and customs processes and propose mitigation strategies.

• Responsible for providing all importation documents on time to CFAs, i.e AWB, BL, FGC, CM, PL, invoice, COA, COO, import permits, etc.

• Monitor customs declarations and clearance status to ensure cargo is released without unnecessary delays.

• Ensure customs duties, taxes, fees, and other applicable charges are properly assessed, approved, and processed.

• Obtain related quotations from transporters or clearing agents and creation of CBA whenever required based on validation table.

• Communicating in advance with field team on cargos shipped, sharing all related info/documents i.e ETD, ETA, truck details, driver contact, FM, PL, Donation Certificates, and updates all stakeholders regarding shipment status, delays, changes and required actions.

• In close collaboration with WHM and PSCM, coordinate and organize all movements to the field, ensuring truck sizes and time constraints.