Project Assistant

Jhpiego Jobs Vacancy, Employment
Dar es Salaam Full time Jobs

Position information

Job Details

Job LocationDar es Salaam

Job CategoryProject Facilitator Jobs , Project Manager

Job TypeFull time Jobs

Job PostedSeptember 4, 2026

Job Description

Overview

The Program Assistant will provide technical and programmatic support to the Early Detection of Breast Cancer Program, with a focus on supporting national-level planning and implementation of program activities, program documentation and reporting, and monitoring and evaluation (M&E) activities in Zanzibar.

The Program Assistant will support the Project Director, M&E Senior Specialist, and technical team in coordinating monthly activity plans, tracking planned activities, and supporting the timely implementation of national-level activities. The assistant will work closely with relevant Ministry of Health counterparts in Mainland Tanzania and Zanzibar to facilitate the implementation of national-level activities related to clinical breast examination (CBE), referral and diagnostic linkages, training, mentorship, and quality improvement.

At the national level, the Program Assistant will support the planning, coordination, and implementation of program activities, including the preparation of monthly work plans, activity budgets for national-level activities, meeting agendas, minutes, and other relevant documentation. The Assistant will also support the compilation, review, and preparation of program reports, including monthly, quarterly, and annual reports, as well as reports for national-level activities. This will include compiling information from regional teams and supporting the technical team to document lessons learned, best practices, implementation challenges, and opportunities for program improvement.

Additional key responsibility of the Program Assistant will be to provide M&E tasks in Zanzibar. The Assistant will work closely with the Zanzibar M/E intern and program officer to support routine data collection, compilation, cleaning and reporting of breast cancer early detection data. The Assistant will support M/E Intern with routine data reconciliation across relevant information systems, tracking of key program indicators, and preparation of indicator matrix summaries to inform program monitoring and decision-making.

The Program Assistant will work with M/E intern in Zanzibar and MOH HMIS Unit to support the strengthening of data documentation and reporting using existing health information systems as applicable. This will include supporting data review meetings, identifying data gaps and address data quality issues.

Working under the direction of the Project Director and M&E Senior Specialist, and in collaboration with the technical team and Ministry of Health counterparts, the Program Assistant will contribute to effective program coordination, implementation tracking, documentation, monitoring, and reporting. The Assistant will also support the documentation of implementation challenges, lessons learned, best practices, and opportunities to strengthen program performance, sustainability, and scale-up.

This position will be closed on September 11, 2026.

Responsibilities

• Support national-level meetings, technical working groups, workshops and stakeholder engagements related to early detection of breast cancer.

• Assist in preparing agendas, minutes and action trackers for program meetings.

• Coordinate follow-up of agreed actions with project team, and from the MOH at national and subnational level

• Support collaboration with relevant MOH departments to facilitate coordinated implementation.

• Actively contributes to the national level work planning, operational plans, developing scope of work as well as budgets for the national level activities, registration of participants during activity implementation, facilitating MWP/bonyeza and assisting in quarterly report writing for planned activities

• In collaboration with MOH/PORALG and project team, provide support to ensure timely implement of program activities and monitor implementation to meet daily, weekly and monthly targets

• Compile program activity reports, project meeting minutes, training reports, and other documentation.

• Support compilation of quarterly, annual and donor reports.

• Facilitate management of reports in all sources and support timely compilation and submission

• Provide M&E assistance to the Zanzibar Ministry of Health and project teams  in monitoring breast cancer early detection and cervical cancer screening and treatment activities.

• Assist M&E/HMIS teams to strengthen documentation and reporting of breast cancer indicators as applicable.

• Support data reconciliation across reporting systems and identify discrepancies requiring follow-up in Zanzibar.

• Support M/E Intern to ensure district HMIS teams in Zanzibar take leadership role to ensure proper data collection and reporting procedures