Finance and Programme Associate Consultant (Home based)

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. In doing so, UN Member States took an historic step in accelerating the Organization’s goals on gender equality and the empowerment of women. The creation of UN Women came about as part of the UN reform agenda, bri…

Finance and Programme Associate Consultant (Home based)

Description of Responsibilities /Scope of Work

• Implement financial strategies for the effective and timely delivery of the HQ EVAW Programme, in full compliance of UN Women rules, regulations, policies, and recording and reporting systems

• Perform duties in full compliance with UN Women financial regulations and rules, policies and standard operating procedures, including internal controls

• Review and verify financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities

• Monitor financial exceptions reports for unusual activities or transaction, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions

• Draft reports on financial status, procedures, exchange rates, costs and expenditures

• Follow-up on audit recommendations to monitor implementation of corrective actions

• Collect, verify and present information and data for use in the planning of financial resources and the revision of the global and regional programme work plans, budgets, proposals on implementation arrangements and execution modalities

• Assist in Annual Work Plan entry in Performance & Results Integrated System for Management (PRISM) as required

• Provide advice and recommend solutions to a wide range of financial issues experienced by the global and regional programme staff

• Monitor the proper functioning of the financial resources management system for programmatic budgets and resources

• Implement cost-saving and reduction strategies

• Monitor programmatic budget for the global component and for the ESARO regional component of the EVAW Programme in full compliance with UN Women rules, regulations, policies, and recording and reporting systems

• Monitor the budget, control allotments, expenditures, and prepare revisions according to the needs of the project teams

• Track the appropriate and timely use of financial resources

• Prepare cost recovery documents or bills for the services provided by UN Women to other programmes or organizations

• Implement and maintain control mechanisms for development projects through monitoring budgets preparation and modifications and budgetary status

• Maintain internal expenditure control system

• Undertake corrective actions on un-posted invoices with budget check errors, match exceptions and unapproved Invoices. Respond to RO /HQ requests to resolve financial data issues

• Prepare VAT reimbursements with adequate documentation support

• Input data in QUANTUM and monitor status. Keep stakeholders and clients informed for timely action and/or decisions

• Manage petty cash fund, cash impress level

• Prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project

• Prepare financial reports for global component and the ESARO regional component of programme and consolidate report for all components of programme

• Maintain internal expenditures control system

• Provide administrative and logistical support to the formulation and management of programmes and the financial management of the Global Component and the ESARO regional component of the Programme

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements