Clinical Data Collector

Job DescriptionClinical Data Collector

ProjectACTxBEC (Acute Care Transformation through Basic Emergency Care) – Rwanda

Duty StationAssigned Sentinel Hospital (South, North, East or West Province, Rwanda)

Reports toDesignated Cluster Mentor (Day-to-Day Supervision)

Contract Type: Full-Time, Fixed-Term (48 Positions)

Contract Duration: September 2026 – April 2028

Position Overview

The Clinical Data Collector will be responsible for collecting, managing, and maintaining high-quality clinical data for the ACTxBEC Programme at the assigned sentinel hospital. The successful candidate will ensure complete, accurate, timely, and confidential collection of patient-level emergency care data using the WHO Integrated Data Platform (WIDP). The Clinical Data Collector will work closely with Cluster Mentors, Facility Champions, healthcare workers, hospital administrators, and the ACTxBEC implementation team to support high-quality data collection while maintaining strict adherence to study protocols, confidentiality requirements, and ethical standards.

Key Responsibilities

Patient Screening and Registration

• Screen patients presenting with acute and emergency conditions according to approved study eligibility criteria and Standard Operating Procedures (SOPs).
• Identify eligible patients with sentinel conditions.
• Register eligible participants within the WHO Integrated Data Platform (WIDP).
• Generate and maintain unique study identification numbers following approved project workflows.

Clinical Data Collection and Follow-Up

• Collect complete clinical data from patient presentation through emergency unit disposition.
• Conduct daily follow-up of admitted patients until final hospital discharge or disposition.
• Collect follow-up information from inpatient wards, operating theatres, intensive care units (ICU), maternity, and obstetric units as required.
• Ensure completeness and accuracy of patient records throughout the hospitalization period.

Data Quality Assurance

• Review all data before and after synchronization.
• Perform routine validation and verification of collected data.
• Resolve validation alerts and data inconsistencies.
• Correct incomplete or inaccurate records in accordance with project procedures.
• Participate in weekly data quality review meetings.
• Maintain high standards of data completeness, consistency, and accuracy.

Patient Confidentiality and Record Management

• Maintain secure linkage logs connecting hospital patient identifiers with WIDP study identification numbers.
• Protect confidential patient information at all times.
• Ensure restricted access to participant identification records.
• Comply with institutional confidentiality and data protection requirements.

Electronic Data Collection

• Use assigned Android tablets for electronic data collection.
• Maintain and safeguard all project equipment.
• Synchronize collected data whenever connectivity is available.
• Verify successful synchronization of all submitted records.
• Report technical issues affecting electronic data collection.

Technical and Operational Support

• Support Facility Champions, Cluster Mentors, and BEC participants with WHO Academy and Sustainable Simulation and Skills (S3) platform access.
• Assist users with account creation, logins, password management, and multi-factor authentication (MFA).
• Provide basic troubleshooting for Android devices, synchronization, and electronic systems.
• Support implementation of digital learning and reporting platforms used by the project.